Office Manager

Join The Game!

Leader in the development and publishing of multiplatform games, Gameloft® has established itself as a pioneer in the industry, creating innovative gaming experiences for 25 years. Gameloft creates games for all digital platforms, from mobile to cross-platform titles for PC and consoles. Gameloft operates its own established franchises such as Asphalt®, Dragon Mania Legends, March of Empires, and Dungeon Hunter, and also partners with major rights holders including LEGO®, Universal, Illumination, Hasbro®, Fox Digital Entertainment, Lamborghini®, and Ferrari®. Gameloft distributes its games in over 100 countries and employs 3,000 people worldwide. Every month, 1 billion unique users can be reached by advertisers in Gameloft games with Gameloft for brands, a leading B2B offering dedicated to brands and agencies. Gameloft is a Vivendi company.

Welcome to Saigon Studio!

Created in 2004, we have been one of the leading studio s in Vietnam’s gaming industry. Our diverse expertise has enabled us to successfully bring Gameloft’s hits to audiences around the world.

We are looking for passionate talents with diverse expertise to join our exciting projects ‒ ranging from developing PC, console, and mobile games in collaboration with our fellow studios, to creating new content and features for our live games, bringing joy to our players worldwide. 

Job Purpose

The Office Manager leads office and facility operations, ensuring a safe, efficient, and inspiring workplace. This role oversees daily operations, administrative services, logistics, and vendor management to provide a world-class environment that enables employees to perform at their best while ensuring compliance and cost efficiency.

Job Responsibilities

The Office Manager is responsible for the following, with scope evolving as business needs change:

1. Office Operations & Services

• Oversee daily office administration (maintenance, repairs, travel, reception, mail, parking, etc.) with a focus on service quality and continuous improvement.
• Manage end-to-end business trip logistics, including travel bookings, visas, accommodation, per diems, and related employee support, ensuring cost-effectiveness and compliance with company policies.
• Ensure robust systems for security, safety, hygiene, and business continuity.
• Maintain a well-organized, safe, and productive workplace.

2. Third-Party & Resource Management

• Act as primary liaison with landlords, authorities, and service providers to ensure smooth and cost-effective operations.
• Manage contracts and services, including:
  • Lease agreements and landlord relations.
  • Facilities and asset management (air-conditioning, electricity, furniture, stationery, etc.).
  • Hygiene, health, and safety compliance.
  • Office access and security systems.
  • Expatriate logistics (with HR).
  • Business travel, parking, reception, and mail services.
• Regularly review vendor performance and costs to optimize resources.
• Drive process improvements for greater efficiency and service quality.

3. Budget & Cost Management

• Lead planning and management of office budgets.
• Monitor expenses, support contract negotiations with PUR, and ensure transparent cost reporting.
• Oversee cash calls and payment accuracy.
• Recommend strategic investments that enhance productivity and sustainability.

4. Employee Experience

• Partner with HR & COM on engagement initiatives (office design, events, communications).
• Ensure the office environment supports collaboration, well-being, and productivity.
• Manage logistics for company events.

5. Reporting & Problem solving

• Provide reports, insights, and recommendations to the Manager on operations, risks, and opportunities.
• Ensure long-term workplace strategy, risk mitigation, and investment priorities.
• Ensure compliance with company policies and local regulations.

6. Leadership & Team Management

• Lead, coach, and develop the team member and staffing employees (if any) to deliver service excellence.
• Define objectives, assess performance, and track the effectiveness.
• Foster a culture of collaboration, accountability, and innovation.

Job Requirements

• Bachelor’s degree in business administration, Management, or related.
• Significant experience in office & facility management, ideally in an MNC Company or gaming industry.
• Strong knowledge of office administration, vendor management, and workplace operations.
• Good understanding of workplace safety, hygiene, and compliance requirements under Vietnamese regulations.
• Budget planning and cost-control experience, including vendor contract negotiation.
• Proficiency in MS Office / Google Workspace and familiarity with workplace management systems or tools.
• Service-oriented mindset with a focus on employee experience and stakeholder management.
• Excellent communication, negotiation, and problem-solving skills.
• Strong English communication skills (spoken and written, C1 level at least)
• High level of professionalism, integrity, and discretion in handling confidential matters.
• Strong organizational skills, attention to detail, and resilience under pressure.
• Proactive, resourceful, and solutions-driven, with ability to anticipate needs and act independently
• Acts as a trusted advisor to management on workplace and resource matters.
• Balances efficiency with quality, ensuring cost-effective solutions without compromising employee experience.
• Continuously seeks opportunities to enhance workplace productivity and sustainability.
• Demonstrates agility and adaptability in a dynamic, fast-growing business environment.