Shipping Administrator M/FCFAO

The primary purpose of this role is to support the equipment costing process and prepare accurate and timely shipping reports for equipment imported into the business. The position is responsible for managing and reconciling supplier accounts within the division, ensuring compliance with best practices and alignment with the company’s strategic objectives. Additionally, the role involves collaborating with other divisions to achieve set targets, optimizing operational efficiency, and overseeing Shared Services shipping operations to meet established performance standards.

To perform this job successfully, the appointed individual must be able to perform each essential duty / key performance areas satisfactorily. This list of key performance areas and summary of critical outcomes is not exhaustive and may be changed / supplemented to accommodate business needs from time to time:

·Accurately prepare actual costings for equipment and parts using information received from freight forwarders to ensure proper financial tracking, accurate costing calculations and reporting

·Maintain up-to-date and accurate shipping registers for all imported equipment and parts.

·Reconcile Local & Foreign creditors accounts between the balance per the supplier’s statement and the balance per the ERP system.

·Reconcile Goods in transit accounts

·Prepare and load month end and other ad hoc payments of foreign creditors accounts.

·Liaise & coordinate with freight forwarding partners to ensure timely and accurate movement of goods, compliance with shipping regulations, and resolution of any logistical issues.

·Prepare journals for loan movements relating to OEM payments processed on behalf of various entities.

·Prepare month end accrual journals for shipping creditors.

·Perform monthly revaluation of FEC

·Compile and process Letters of Credit with the relevant approving authority, liaising with the foreign OEM (original equipment manufacturer) for the relevant information required and terms agreed.

·Update, communicate and maintain daily foreign exchange rates for the business/

·Use TMS (the treasury management system) for various functions regarding foreign invoices and management of forward exchange cover of such invoices.

·Assist the Treasury Manager with timeous and accurate information, reconciliations and documentation.

·Assist with audit queries.