Office Manager - Berlin (part-time)Free2move

Created in 2016, Free2move simplifies mobility-related uses by offering a wide range of services to satisfy everyone's 🚘 travel needs.

With Free2move, you can rent a city car for shopping or for your stay in Italy or book a car park during your weekend in Paris... all in one click, on our web/mobile platform! 📲

Born from the merger of the Stellantis Group 🚗 and the start-up TravelCar, Free2move, thanks to its agility and its spirit of conquest has managed to establish itself in just few years as a reference player to revolutionize the mobility of all travellers.

Having become the #1 reflex for more than 6 million users, Free2move operates in more than 170 countries across 5 continents 🌎 and is available in 30 languages and 26 currencies. 5000 partners trust us and several hundred thousand vehicles are available!

If you want to join a team of +750 experts and bold international projects, then you're in the right place! 🎯

You will evolve in an ultra-dynamic, innovative, agile, internationally-focused structure and integrate our talented teams, full of ideas and motivation and with multidisciplinary skills, at the crossroads of the digital eco-system and the fast-changing automotive sector.

Your Key Responsibilities

As our Office Manager, your mission is to oversee daily operations and provide high-level administrative support. Your daily tasks will include:

Office Operations: Managing the physical workspace, coordinating repairs, and overseeing security and communal areas.

Reception & Correspondence: Greeting visitors, handling phone calls, and managing incoming/outgoing mail and packages.

Administration: Maintaining physical and digital records to ensure information is easily accessible.

Supply & Logistics: Tracking inventory and ordering office supplies to prevent work interruptions.

Financial Support: Assisting with bookkeeping, processing invoices, and tracking expenses.

Event Planning: Organizing office events, meetings, and social activities, including catering and venue booking.

What We Are Looking For

We are seeking an autonomous and results-oriented individual who enjoys a fast-paced environment.

Experience & Skills:

• Proven experience in administration, or a similar role.

• Excellent proficiency with MS Office (Word, Excel, Outlook) and Google Suite.

• A hands-on approach with the ability to identify problems and propose process improvements.

• High attention to detail and the ability to meet deadlines under pressure.

• Strong intercultural skills and a collaborative spirit.

• Fluent in English & German

Bonus: Prior knowledge of accounting is a plus!

At Free2move, you will contribute to a positive office culture where your flexibility and adaptability are valued. You will play a vital role in coordinating procedures that improve our operational workflows and support our diverse departments.

What we offer?

Working at Free2move means becoming part of a tribe in which the culture of performance rhymes with a good atmosphere. It is also:

• The opportunity to work independently in an agile and creative environment where every idea counts 💡.

• A monthly mobility allowance for your own Free2move experience 🚗.

• Modern offices in Berlin, right at the intersection of Friedrichshain and Kreuzberg 🏢.

• Modern computer equipment (MacBook, iPhone) 💻📱.

• Meeting-free days to increase your efficiency! 📅

...This list is not exhaustive...

Ready to help us move forward? Apply now to join our Berlin team!

Job type:
- Permanent contract within the office in Berlin
- To be filled asap